Address your letter to a specific person, whenever possible Begin your letter by stating your name and your position or role, if relevant Tell how you got the reader's name, if applicable State the purpose for your letter Indicate what it is that youDon't be unrealistic about what you hope to achieve — if you say, for instance, that you'll totally reorganize the workflow it can be offputting Avoid responding by saying that you'll ask tons of questions — this could make a manager feel nervous that you'll eat up a ton of their time You also won't want to say that you'll be slow to ramp up;
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It tells the reader what you hope to accomplish regarding the problem by carrying out your study